General Glossary

Securable Item

A securable item is an action, report, or data that is part of a security policy. Users can secure access by defining the security policy to restrict access to the item to specified security groups. Related securable items are grouped into domains. Also, business-process-related actions are securable items.

Security Group

A security group is a collection of users or a collection of objects that are related to users. Allowing a security group access to a securable item in a security policy grants access to the users associated with the security group.

Security Roles

A subset of people with specific responsibilities and permissions within Workday. Security roles determine what individuals can see and execute in the system, like what reports you are able to run and what you can see in those reports. If you are unable to find a specific process or report, you likely don't have the correct security role.


A security segment is a grouping of related securable items, such as pay components, that can be secured together using a segment-based security group for that segment.

Settlement Run

A group of items to be paid (such as supplier invoices and expense reports), and payments (paychecks and ad hoc supplier payments) that is treated as one unit when selecting and settling payments.

Shadow System

Otherwise known as a gap system, is an additional workaround developed to support processes that the core system cannot. Unlike an extended system, a gap or shadow system has a similar function as the core system which often indicates an inefficiency of the core system.

Simple Report

Users can create 3 types of custom reports: simple, advanced, and matrix. A simple report provides straightforward design options for the beginning or occasional user to create reports quickly and easily.

Software Integrator

An external vendor assisting with implementation in bringing together software component softwares and ensuring that they function together.

Software of Record

An information storage software commonly implemented on a computer software that is the authoritative data source for a given data element or piece of information.

SOW (Statement of Work)

Typically used in project management, a formal document specifying the entire scope, type, timing and outcome of work to be performed by a vendor.

SPD (Salary Planning & Distribution)

SPD is a labor distribution system that combines information from GT’s Budget and HR Payroll systems to produce current fiscal year gross salary, flat rate fringe benefits, and tuition remission amounts that are allocated to sponsored and non-sponsored driver worktags, formerly known as PeopleSoft project IDs.

Spend Authorization

A pre-approval for costs incurred while traveling.

Spend Category

When users set up expense items and purchase items, users assign a spend category. It is a classification in procurement and resource management that provides a logical grouping to search and report on acquired items and services. It can also be used to drive different accounting behavior as it is a dimension in account posting rule types used in procurement and spend management.


Organization that awards funding for a grant or project directly to Georgia Tech.

Standard Report

Standard reports are reports that come delivered with Workday. They are developed by Workday and are delivered to all Workday customers. Depending on the reporting requirements, standard reports may be defined using the Workday Report Writer or in XpressO (Workday's internal development tool). Standard reports that were designed using the Report Writer can be copied to create a custom report and then modified according to user requirements.


Subfields are additional details about a field, like a master/detail relationship. Subfields are used when creating reports using Report Writer.

Supplier Accounts

Supplier Accounts is the Workday functional area used to categorize Georgia Tech’s Vendor Management and Accounts Payable process areas. Georgia Tech will be adopting the Supplier Accounts term.

Supplier Invoice Adjustment

A change to the amount a supplier owes, and can be an increase or a decrease in the amount due.