Overview
OneUSG is a system-wide initiative to develop and implement a consistent approach to policies, procedures, and technology solutions beneficial to the University System of Georgia (USG) and its employees. On March 23, 2020 Georgia Tech began to use OneUSG Connect to manage all HR transactions that include: submitting absence requests*, viewing paychecks, recruiting and hiring, retirements and terminations.
*With the exception of GTRI. who will continue to utilize eTime.
OneUSG Connect Benefits
As part of this initiative, Georgia Tech has adopted leading business practices and has streamlined existing business processes. We have gained new features and functionality in moving to this platform which include:
- Supports organizational reporting and provides an online organization chart
- Presents a more intuitive user interface and offers an improved user experience
- Enables electronic approvals
- Provides improved transparency and tracking
- Supports increased accountability
- Provides a more unified and integrated system
OneUSG Connect Applications
Careers
Applicant tracking system for recruiting, hiring, and onbarding.
Workforce Administration
Manages foundational Core HR data: data transactions, reports and processes.
Benefits
Administers health and group benefits.
Payroll
Creates paychecks for all employees.
NOTE: The payroll process is done in conjunction with the USG Shared Services Center (SSC).
Self-Service
Provides employees with a mechanism to view and manage personal information.
Allows managers to view and manage information for their employees such as: time approval, position & people management, and job information.
Global
Manages foreign national tax compliance and immigration status data as well as appropriate payment processing for services provided outside the U.S.
Ensures compliance in the recruitment and on-boarding of new foreign national employees.
Commitment Accounting
Used to calculate encumbrances for gross earnings, flat rate fringe, and tuition remission and post encumbrances and actual earnings to the general ledger based on labor distributions.
Faculty Events
Maintains information related to faculty promotion, tenure, eligibility, administrative posts, degrees, and special titles.
Time & Labor/ Absence Management
Processes reporting and approval of time and leave.
Time Clocks
Streamlines timekeeping systems.
Georgia Tech Team
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Project Directors |
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Track Leads
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Area Leads |
Enablement
Organizational Readiness
Reporting
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Area Owners |
Each area within the project has a business owner responsible for that function within Georgia Tech. These owners help drive and make decisions and recommendations for their area, as well as, allocate resources, and assist in determining the overall direction of the program.
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| Analysts | Participate as team members within each area by performing identified tasks and duties that could include design documentation, issue log tracking, technical build, test case identification, etc. |
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Advisors |
Provide subject matter expertise (e.g., institute systems, institute processes, PeopleSoft, Higher Ed best practices) for defined areas to ensure project meets identified requirements. |
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Participants |
Participate as needed in various meetings as source of information or to provide targeted subject matter expertise. |
