OneUSG Connect

 

Overview

OneUSG is a system-wide initiative to develop and implement a consistent approach to policies, procedures, and technology solutions beneficial to the University System of Georgia (USG) and its employees. On March 23, 2020 Georgia Tech began to use OneUSG Connect to manage all HR transactions that include: submitting absence requests*, viewing paychecks, recruiting and hiring, retirements and terminations. 

*With the exception of GTRI. who will continue to utilize eTime.

OneUSG Connect Benefits

As part of this initiative, Georgia Tech has adopted leading business practices and has streamlined existing business processes. We have gained new features and functionality in moving to this platform which include:

  • Supports organizational reporting and provides an online organization chart
  • Presents a more intuitive user interface and offers an improved user experience
  • Enables electronic approvals
  • Provides improved transparency and tracking
  • Supports increased accountability
  • Provides a more unified and integrated system

OneUSG Connect Applications

Workday - Campus Training for Workday

 

Careers
 

Applicant tracking system for recruiting, hiring, and onbarding.

Expenses - Campus Training for Workday

 

Workforce Administration

Manages foundational Core HR data: data transactions, reports and processes.

Procurement - Campus Training for Workday

 

Benefits
 

Administers health and group benefits.

 

Financial Accounting - Campus Training for Workday

 

Payroll
 

Creates paychecks for all employees. 

NOTE: The payroll process is done in conjunction with the USG Shared Services Center (SSC).

Grants Management - Campus Training for Workday

 

Self-Service
 

Provides employees with a mechanism to view and manage personal information. 

Allows managers to view and manage information for their employees such as: time approval, position & people management, and job information. 

Business Assets - Campus Training for Workday

 

Global
 

Manages foreign national tax compliance and immigration status data as well as appropriate payment processing for services provided outside the U.S.

Ensures compliance in the recruitment and on-boarding of new foreign national employees.

 

Projects - Campus Training for Workday

 

Commitment Accounting

Used to calculate encumbrances for gross earnings, flat rate fringe, and tuition remission and post encumbrances and actual earnings to the general ledger based on labor distributions.

 

Supplier Accounts - Campus Training for Workday

 

Faculty Events
 

Maintains information related to faculty promotion, tenure, eligibility, administrative posts, degrees, and special titles.

 

Supplier Accounts - Campus Training for Workday

 

Time & Labor/ Absence Management

Processes reporting and approval of time and leave.

Supplier Accounts - Campus Training for Workday

 

Time Clocks
 

Streamlines timekeeping systems.

Georgia Tech Team



Project Directors

  • Greg Phillips, Transformation Director
  • Katie Crawford, Transformation Deputy Director

Track Leads

 

  • Zachary Hayes, Enablement Track Lead  
  • Dan Hopkinson, Reporting Track Lead 
  • Jerry Jobe, Process Track Lead 
  • David Mack, Organizational Readiness Track Lead 
  • HemalathaManickavinayaham, Program Management Lead

Area Leads

Enablement

  • Chhaya Amin, Integrations and Extended Systems Developer Lead 
  • Brent O'Guin, Integrations and Extended Systems Lead 
  • Joe Younkins, Conversion Lead 

Organizational Readiness

  • Gabrielle D. GastonOutreach and Engagement Lead
  • Treshea N. Wade, GTHR Communications Lead 

Reporting

  • Andre Goodman, Business Intelligence Lead
  • Rodney Pacis, Enterprise Data Warehouse Lead

Area Owners

Each area within the project has a business owner responsible for that function within Georgia Tech. These owners help drive and make decisions and recommendations for their area, as well as, allocate resources, and assist in determining the overall direction of the program.

  • Kim Harrington – HR Core, Onboarding, Compensation, ESS, MSS, Global, Careers (Undergrad Students)
  • David Bamburowski – MFE, FSS, Careers (Grad Students and Faculty)
  • Marla Bruner – (Grad Students)
  • Jonathon Jeffries - Commitment Accounting
  • Kevin Merkel – Benefits, Time & Absence, Time Clock
  • Julie McCoy – Commitment Accounting and Financials (GTRI)
  • Zach Rogers – Payroll
  • Leslie Sharp – MFE, FSS, Careers (Grad Students and Faculty)
  • Germaine Sims – Time & Labor, Careers - Research (GTRI) 
  • Kim Toatley – Commitment Accounting and Financials (GTRI)
  • Charvette Webb – Careers (Staff)
Analysts Participate as team members within each area by performing identified tasks and duties that could include design documentation, issue log tracking, technical build, test case identification, etc.

Advisors

Provide subject matter expertise (e.g., institute systems, institute processes, PeopleSoft, Higher Ed best practices) for defined areas to ensure project meets identified requirements.

Participants

Participate as needed in various meetings as source of information or to provide targeted subject matter expertise.