The OneUSG Vision
OneUSG is an initiative launched by the University System of Georgia (USG) to develop and implement a consistent approach to policies, procedures, and technology solutions to support the Chancellor's strategic imperative of accountability, efficiency, and innovation.
The OneUSG initiative is ultimately expected to help the University System Offices (USO) and institutions come together to reduce costs, streamline processes, and have consistent guidelines and procedures with centralized support.
OneUSG Connect
OneUSG is a system-wide initiative to develop and implement a consistent approach to policies, procedures, and technology solutions beneficial to the University System of Georgia (USG) and its employees. On March 23, 2020 Georgia Tech began to use OneUSG Connect to manage all HR transactions that include: submitting absence requests*, viewing paychecks, recruiting and hiring, retirements and terminations.
*With the exception of GTRI. who will continue to utilize eTime.
Benefits of Moving to OneUSG Connect
As part of this initiative, Georgia Tech has adopted leading business practices and has streamlined existing business processes. We have gained new features and functionality in moving to this platform which include:
- Supports organizational reporting and provides an online organization chart
- Presents a more intuitive user interface and offers an improved user experience
- Enables electronic approvals
- Provides improved transparency and tracking
- Supports increased accountability
- Provides a more unified and integrated system
Streamlining with the USG
Over the next year, many of our processes, deadlines, and systems will be optimized/streamlined and aligned with the USG platform OneUSG Connect.
OneUSG Connect Applications
These applications will be introduced in phases. The project team is currently determining the timing for rolling out individual applications beginning with the initial launch date.
Careers
Replaces the numerous hiring forms and applicant tracking systems we currently use for recruiting (e.g. Taleo).
Workforce Administration
Manages and maintains foundational Core HR data: data transactions, reports and processes.
Benefits
Administers health and group benefits.
NOTE: Georgia Tech began using this application in July 2017
Payroll
Creates paychecks for all employees.
NOTE: The payroll process will be done in conjunction with the USG Shared Services Center (SSC) and payroll processing deadlines will change
Self-Service
Provides employees with a mechanism to view and manage personal information.
Introduces functionality to view and manage information for managers (time approval, position & people management, job information) and faculty (degree information, publications and presentations).
Global
Manages foreign national tax compliance and immigration status data as well as appropriate payment processing for services provided outside the U.S.
Ensures compliance in the recruitment and on-boarding of new foreign national employees.
Commitment Accounting
Used to calculate encumbrances for gross earnings, flat rate fringe, and tuition remission and post encumbrances and actual earnings to the general ledger based on labor distributions.
Replaces Salary Planning & Distribution (SPD).
Faculty Events
Maintains information related to faculty promotion, tenure, eligibility, administrative posts, degrees, and special titles.
Time & Labor/ Absence Management
Processes reporting and approval of time and leave.
Time Clocks
Replaces current timekeeping systems (e.g., Kronos,TechTime).
OneUSG Connect
A first priority for the OneUSG initiative is to bring the University System Offices and all USG institutions onto one technology solution to manage human resources activities, benefits, and compensation. The new platform, OneUSG Connect, is running on PeopleSoft HCM version 9.2.
To manage this transition, the system has been divided into six cohorts. The first cohort “went live” on the new platform in July 2017. Georgia Tech, the final institution to make this shift, will move to the new platform March 23, 2020.
| July 2017 Cohort 1 |
January 2018 Cohort 2 |
April 2018 Cohort 3 |
January 2019 Cohort 4 |
July 2019 Cohort 5 |
March 2020 Cohort 6 |
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The transition to OneUSG Connect will impact every department at every level within Georgia Tech: faculty, staff, student employees, affiliates, Tech Temps, and contracted workers. When fully realized, Georgia Tech will leverage the functions within OneUSG Connect to manage a range of HR transactions - from recruiting and on boarding through retirements and terminations.
Georgia Tech Team
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Project Directors |
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Track Leads
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Area Leads |
Enablement
Organizational Readiness
Reporting
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Area Owners |
Each area within the project has a business owner responsible for that function within Georgia Tech. These owners help drive and make decisions and recommendations for their area, as well as, allocate resources, and assist in determining the overall direction of the program.
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| Analysts | Participate as team members within each area by performing identified tasks and duties that could include design documentation, issue log tracking, technical build, test case identification, etc. |
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Advisors |
Provide subject matter expertise (e.g., institute systems, institute processes, PeopleSoft, Higher Ed best practices) for defined areas to ensure project meets identified requirements. |
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Participants |
Participate as needed in various meetings as source of information or to provide targeted subject matter expertise. |
