Workday Reports will be continuously added and improved. If you need to make a request for a new report or a change to a report, complete Financial Reports- Request New or Financial Reports- Request Change to Existing in the ServiceNow Services Portal.
| Process Area | Report Type | Workday Report Name | Description | Audience | Similar Legacy Report | Status |
|---|---|---|---|---|---|---|
|
Projects |
FAC Project Finding Source Spend Details - GTCR | This report includes ledger details for project related actual costs (grouped by the committing PO, and Supplier Contract). Funding Source and Project Budgets are compared against committed and actual spend. | Central Offices | 741 | In Production | |
|
Projects |
Facilities BOR Quarterly Project Status Report | This is a quarterly report that goes out to the Board of Regents to give high level details on Project budgets, Phase, Suppliers for the project, etc. | Central Offices | N/A | In Development | |
|
Projects |
Facilities Construction/Design Budget Amendment Queue Report | Facilities Project Managers can track the status of their budget amendment requests to the Budgeting Office for the purpose of funding a Project. | Central Offices | N/A | In Production | |
|
Projects |
Facilities Invoice Approval Queue- GTCR | Central Offices | N/A | In Production | ||
|
Projects |
Projects Budget vs Actuals - GTCR | Displays original project budget, amendments, current budget, commitments, obligations, actuals, and a remaining balance for projects. Grouped by spend category and rolled up to spend category hierarchy. | All | N/A | In Production | |
|
Projects |
Project List and Workload - GTCR | Displays a list of Workday projects for which the prompted user has an assignable role on that project. Used to identify who projects belong to. | All | Central Facilities Project List, Special Projects Workload | In Production | |
|
Supplier Accounts |
Transaction | Approved Supplier Invoices with Multiple POs – GTCR | Displays supplier invoices that have multiple associated POs. | Central Offices | N/A | In Production |
|
Supplier Accounts |
Management | Supplier, PO, & Invoice Inquiry (LITE) | Allows outside users, such as Suppliers, to search for Invoice and Payment information that pertains to them. | All | PO/Invoice Payment Inquiry; https://public.reports.gatech.edu/POIInquiry/index1.jsp | In Production |
|
Supplier Accounts |
Transaction | Supplier Changes (EFT/ACH) - CR | This report is used by the Vendor team to identify the suppliers set up to receive EFT/ACH payments over a specified period of time. | Central Office | N/A | In Production |
|
Supplier Accounts |
Transaction | Supplier Invoice Line & PO Line Budget Ref Check - GTCR | Report lists out supplier invoice lines and purchase order lines where the supplier invoice budget reference differs from the purchase order line budget reference. | All | N/A | In Production |
|
Supplier Accounts |
Transaction | Supplier Invoice Lines by Cost Center Hierarchy - GTCR | This report is intended to assist Financial Managers and Central Business Units to track supplier invoices by cost centers and monitor transactions through the process. This will allow effective and efficient management of supplier invoice transactions within cost centers by showing the current status, any step awaiting action, amount of time passed, and current business process step. *Note: In order to include cost centers on split lines, this report pulls individual line data meaning there may be more than one result per invoice. Use "Find Supplier Invoice for Campus - GTCR" to monitor supplier invoices as one document. | Authorized Groups of Cost Center Managers & Finance Auditors | BuzzMart In Process Supplier Invoices | In Production |
|
Supplier Accounts |
Management | Grants Lifecycle Dates Lookup - GTCR | Displays start end end dates for Grants that can easily be reviewed by Business Servces in conjunction with the AirPlus Invoice to determine if any Grants need cleanup before processing the AirPlus bill. | Central Office | N/A | In Production |
|
Supplier Accounts |
Transaction | Find Supplier Invoices - AP Accrual - CR | Utilized by the central Accounts Payable and Controller's office in order to disclose (report) outstanding liabilities on Georgia Tech's yearly financial statements. This is done by finding all unpaid supplier invoices in the financial system at the end of the fiscal year. | Central Offices | N/A | In Production |
|
Supplier Accounts |
Management | Supplier Invoices Unpaid w/ PO – CR | Displays purchase orders with unpaid supplier invoices grouped by cost center. Includes invoices in match exception and invoices in draft. Used to identify all outstanding unpaid supplier invoices created from Purchase Orders whose date and funding source are from a prior year budget reference year. | Central Offices | N/A | In Production |
|
Supplier Accounts |
Transaction | Find Supplier Invoices with Prepaid Lines - GTCR | Displays invoices that are marked Prepaid, so an AP Accountant can amortize and correctly record the prepaid accounting. This report allows AP Accountants to see each instance where this is applicable and take action off the report to complete the task. | Central Offices | N/A | In Production |
|
Supplier Accounts |
Master Data | Supplier, Purchase Order & Invoice Inquiry | A report from LITE displaying suppliers and supplier attributes. | All | N/A | In Development |
|
Supplier Accounts |
Transaction | Find Supplier Invoice for Campus - GTCR | Displays supplier invoice numbers based on prompts such as cost center, worktags, supplier, supplier invoice number, etc. Used to identify supplier invoices approval and payment status, match status, and awaiting persons. | All | PO Invoice Payment inquiry | In Production |
|
Supplier Accounts |
Workload | Central AP Workflow - CR | Displays supplier invoices in a view meant to act as a queue for AP specialists. | Central Offices | N/A | In Production |
|
Supplier Accounts |
Master Data | OSP GTRI Small Business Certification Date - GTCR | Displays a list of suppliers along with the number of days until small business certification expiration. Used to reach out to suppliers to recertify prior to expiration. | Central Offices | N/A | In Production |
|
Supplier Accounts |
Workload | Number of Invoice Submissions - CR | Displays both a count of invoices submitted and a sum of those invoice amounts, grouped by submission source (i.e. JAGGAER vs. ImageNow) and period. Used for central office workloads. | Central Offices | Manually Compiled Excel Spreadsheet from JAGGAER & ImageNow Data | In Production |
|
Supplier Accounts |
Workload | Supplier Setup Statistics - GTCR | Displays a list of suppliers added during a date range as well as the approving worker and supplier process history. | Central Offices | GT_AP_VENDORFILE_AUDIT (PeopleSoft) | In Production |
|
Supplier Accounts |
Transaction | GTRI State Use Tax Report - GTCR | GTRI specific report to show tax liability for municipalities without tax reciprocity. This report will be run each month and should include all invoices paid for the cost center, in this case ASL. | Central Offices | N/A | In Production |
|
Supplier Accounts |
Transaction | Payment Audit - GTCR | Displays a list of supplier payments with relevant information (date, supplier, status, amount, etc.) Used to verify proper payments and check handling. | Central Offices | PeopleSoft Query: WT_AUDIT_PAYMENT | In Production |
|
Supplier Accounts |
Workload | Summary of Processed Invoices by AP Associate - GTCR | Displays both a count of invoices processed and a sum of the invoice amounts, grouped by the employee who submitted them and the period. | Central Offices | N/A | In Production |
|
Supplier Accounts |
Workload | OSP AP Workflow | Displays supplier invoices in a view meant to act as a queue for OSP AP specialists. | OSP | N/A | In Production |
