OneUSG Connect Glossary

A B C D E F H I J K L M N O P Q R S T U V W
Absence

The period of time that an employee is absent from work (e.g., if an employee is out sick Monday through Wednesday, it is a three-day absence).

Absence Request

Request for time away from work (e.g., Sick, vacation, etc.).

Absence Request History

Listing of prior time away from work occurrences (e.g., sick, vacation, etc.).

Action Reason

The reason an employee's job or employment information is updated. The reason selected should match the data change/update. 

Actuals

The actual amount of the encumbered portion that you have spent to date. An encumbered amount becomes an actual when an encumbered amount is paid. In OneUSG Connect these are the payroll expenses.

Ad Hoc Approver

Individuals who are not a part of the established approval workflow but who need to indicate their approval of a transaction. They are responsible for reviewing transactions for completeness and compliance and then approving the transaction.

Ad Hoc Salary Change Request

Manager Self-Service transaction which initiates a request to change an employee's base salary.

ADA (Americans with Disabilities Act)

The Americans with Disabilities Act of 1990 is a civil rights law that prohibits discrimination based on disability. 

Add Job Code

Action to add a new job title to the Institute.

Add Posting Description

Action to add a job posting/advertisement for employment.

Add/Change Position Audit

Shows before and after changes on all position data fields.

Add/Change Position Errors

When running an error report, this field shows positions that failed to load upon final approval. Usually used by central level approvers.

Additional Pay

Amounts that an employee will receive on a periodic or regular basis in addition to regular pay (e.g., car allowance, housing allowance, etc.).

Affiliate

Individuals not paid through USG payroll and not eligible for employee benefits. May need access to facilities in order to perform contractual work, such as construction or consulting work. Other examples: Dual Appointment, Adjunct Faculty, Consultants, Agency Temps, Independent Contractors, Interns, ROTC Instructors. 

Applicant Tracking System

Software application that enables the electronic handling of recruitment and hiring needs (e.g., Careers)​.

Approval Workflow

Allows transactions to flow through a defined workflow before the data is committed to OneUSG Connect, potentially reducing the need to route paper approvals.

Assign Work Schedule

Creates a personal work schedule for an employee. The schedule is usually comprised of the days worked and the hours worked (e.g., Monday to Thursday 10 hours per day = Schedule ID E400010MTWR).