OneUSG Connect FAQ

Enterprise Resource Planning (ERP) is a business process management software that allows an organization to use a system of integrated applications to manage the business and automate many back-office functions related to technology, services, and human resources. At its core, ERP is a well-managed, centralized data repository that acquires and supplies information for its users.

OneUSG Connect is intended to help all University System of Georgia (USG) institutions manage and support their workforces. It is the first priority of the OneUSG initiative. The major components of OneUSG Connect – payroll services, talent management, human resources management, time and attendance, and benefits administration – are unified and integrated into a single technology solution.

OneUSG Connect is easy to use and will automate current manual HR and benefits processes. It can be used on mobile devices and will allow employees to submit and/or approve leave time on the go. It delivers faster and more efficient responses to handle issues or answer questions, which will be available through OneUSG Connect Support centralized support.

By using the same software, standardizing policies and centralizing support, there is a reduced net cost to the USG.

OneUSG Connect will be used by all University System of Georgia employees. It will impact biweekly staff, monthly staff, faculty, student employees, retirees, and COBRA participants.

Employees will use OneUSG Connect to record and submit time, access, review and update personal information including direct deposit, pay checks and benefits anytime, anywhere – by computer, tablet, even a smartphone.

USG and Georgia Tech leadership determined that adequate system testing will require an extended timeline in order to increase adoption rates post Go-Live. The extension would also enable effective training to occur in the months leading up to Go-live. While some of the system functionality will launch in December 2019, the OneUSG Connect Team will continue developing additional system capabilities through Spring 2020. 

Shared Services is the consolidation and streamlining of an organization's administrative support functions, such as payroll and accounts payable, into a "Shared Services Center" to ensure the most efficient and effective service delivery possible.

The University System is implementing the shared services model to increase the quality and consistency of information, increase functionality and service to customers, facilitate the management and control of risk – especially where one person is performing a critical function, and reduce costs through economies of scale. The most tangible benefits will be around processes, people, and technology.

Careers is the PeopleSoft module for recruiting, will replace the numerous hiring forms and applicant tracking systems we currently use for hiring (e.g. Taleo).

This process enables you to budget for payroll expenses and track actual payroll costs. It is used to define fiscal year budgets, calculate earnings and fringe encumbrances and pre-encumbrances, and post encumbrances, actual earnings, and fringe amounts to the general ledger.​

Enhanced Commitment Accounting functionality will replace Georgia Tech's Salary Planning (SPD) system.

With the functionality of “Manager Self-Service” being provided in OneUSG Connect, this will initiate employee-related transactions to trigger a workflow process. This process will replace the current role that the e-Personnel Services Form (ePSF) provides to the campus.

Employee Self Service allows employees to enter or update addresses, phone numbers, dependent information, set up direct deposits, enter emergency contacts, change tax with holdings, and view iPay (pay statements).

Biweekly employees will be paid on April 10, 2020 and monthly employees on April 30, 2020.

Paystubs prior to March 2020 cannot be viewed on the OneUSG website, however we will provide access to prior year paystubs and W2s for a limited period on time. 

Users will still have access to view and print paystubs, tax forms, etc. Post Go-Live subsets of current TechWorks' functionality will change (i.e. new tiles). Information about these changes will be communicated when decisions have been finalized.

All employees will access OneUSG Connect securely with their established log-on credentials and password. If you are a manager/supervisor of other employees, you will be granted additional access within OneUSG Connect. After logging into the system, managers can switch between their role as an employee to manager using a drop down menu.

Manager Self-Service will be used by managers/supervisors to perform job actions currently processed though the Personal Action Form.

USG and Georgia Tech leadership determined that adequate system testing will require an extended timeline in order to increase adoption rates post Go-Live. The extension would also enable effective training to occur in the months leading up to Go-live. While some of the system functionality will launch in December 2019, the OneUSG Connect Team will continue developing additional system capabilities through Spring 2020. 

Delegate or proxy authority can be given to another individual who is at the same level as the supervisor/manager or who is one level above in their organization. Before the delegation becomes effective, it must be accepted by the proxy.